Privacy Policy

NotaryNavigator Platform
Effective Date: April 1, 2026

1. Introduction

This Privacy Policy explains how Notary Navigator LLC (“NotaryNavigator,” “we,” “us,” or “our”) collects, uses, stores, discloses, and protects personal information when you access or use the NotaryNavigator website and platform located at www.notarynavigator.com (the “Platform”).

NotaryNavigator is a professional directory and matching platform that connects Notary2Pro-certified notary signing agents with businesses and organizations seeking notarial services.

This Privacy Policy applies to information collected through the Platform, including when you create an account, complete a profile, communicate with us, or otherwise use the Platform.

By using the Platform, you acknowledge that you have read and understood this Privacy Policy.

2. Scope of This Policy

This Privacy Policy applies to information collected from:

Employer Members: Businesses and organizations that register to search for and contact notary professionals
Notary Members: Eligible notary professionals who create profiles on the Platform

This Privacy Policy does not apply to services performed independently by Notary Members or Employer Members outside the Platform, or to third-party websites or services that may be linked from the Platform.

3. Information We Collect

3.1 Information You Provide

Employer Members

We may collect:

Full name
Company name
Job title or role
Business email address
Phone number
Company type or industry
Account registration details
Communications with us or through the Platform

Notary Members

We may collect:

Full name
Email address
Phone number
Professional contact details
Notary commission information (state, expiration date, and other details if provided)
Services offered
Service area
Languages spoken
Certifications and training information
Availability
Profile content (bio, photo, website, LinkedIn, etc.)
Insurance information (if provided)
Communications with us or through the Platform

3.2 Information from Notary2Pro

If you register as a Notary Member, we may receive information from Notary2Pro through secure system integrations, including API-based integrations where applicable.

This may include certification status, graduation information, and related credential data.

This information is used solely to verify eligibility for the Platform and to populate or maintain your Notary Member profile.

3.3 Information Collected Automatically

We may automatically collect technical and usage information, including:

IP address
Browser type and device information
Operating system
Pages visited and features used
Search queries and filters applied
Links clicked
Session activity
Referring URLs
Date and time of access
Approximate location derived from IP address

3.4 Cookies and Similar Technologies

We use cookies and similar technologies to:

Maintain session functionality
Remember preferences
Support security features
Analyze Platform usage
Improve performance

We do not use third-party advertising cookies or allow ad networks to track users on the Platform.

You may control cookies through your browser settings, though some features may not function properly if disabled.

4. How We Use Information

We may use personal information to:

Create and manage user accounts
Verify eligibility for Platform access
Operate and maintain the Platform
Display Notary Member profiles to Employer Members
Facilitate communication between users
Provide customer support
Send transactional and administrative communications
Send updates about Platform features (you may opt out of non-essential communications)
Improve Platform functionality and user experience
Monitor usage trends and performance
Detect and prevent fraud, abuse, and security issues
Enforce our Terms of Service
Comply with legal obligations

We may also use aggregated or de-identified data for analysis and improvement purposes.

5. How Profile Visibility Works

5.1 Notary Member Profiles

A core function of the Platform is to allow Employer Members to discover and contact Notary Members.

If you register as a Notary Member, the information you include in your profile, including professional and contact information, may be visible to registered Employer Members.

By creating a Notary Member profile and providing contact information, you direct us to make that information available to Employer Members for legitimate business purposes through the Platform.

Notary profiles are intended for use within the Platform and are not designed for unrestricted public access unless expressly stated otherwise.

5.2 Employer Member Information

Employer Member information is not publicly displayed. It is used internally for account administration, verification, support, and security purposes.

6. How We Disclose Information

We do not sell your personal information for money.

6.1 With Other Platform Users

Notary Member profile information is made available to Employer Members
Limited information may be shared to enable communication between users

6.2 With Service Providers

We may share information with trusted third-party service providers that support Platform operations, including:

Hosting and infrastructure providers (such as Hostinger)
Email delivery and communication service providers
Analytics tools
Security and monitoring services
Customer support systems

These providers are authorized to use information only as necessary to perform services on our behalf.

6.3 Legal and Security Requirements

We may disclose information if necessary to:

Comply with applicable law or legal process
Protect our rights, users, or property
Investigate or prevent fraud, abuse, or security issues
Enforce our agreements

6.4 Business Transfers

If Notary Navigator LLC is involved in a merger, acquisition, or asset sale, personal information may be transferred as part of that transaction, subject to applicable law.

7. Data Protection and Use of Directory Information

The Platform contains a proprietary professional directory.

Information accessed through the Platform may be used only for legitimate business purposes consistent with engaging notarial services.

You may not:

Extract, scrape, or compile directory data
Build or enhance a competing service
Send unsolicited or unrelated marketing communications
Misuse user data in violation of our Terms

We may monitor usage and take action, including account termination, to protect the Platform.

8. Data Retention

We retain personal information for as long as reasonably necessary to:

Maintain accounts
Operate the Platform
Comply with legal obligations
Resolve disputes
Enforce agreements
Prevent fraud and abuse

If you request deletion, we will remove or de-identify your information within a commercially reasonable timeframe, subject to legal and operational requirements.

We may remove Notary profiles from visibility if eligibility is no longer met or information is outdated.

9. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information, including:

Encrypted transmission of all data via HTTPS/TLS
Encrypted storage of passwords — passwords are stored in hashed, encrypted form and are not readable by any NotaryNavigator staff member
Access controls limiting staff access to personal data on a need-to-know basis
Regular security assessments and monitoring

However, no system is completely secure, and we cannot guarantee absolute security.

You are responsible for maintaining the confidentiality of your account credentials. If you believe your account has been compromised, contact us immediately at contactus@notarynavigator.com.

10. Your Choices and Rights

10.1 Access and Updates

You may review and update your information through your account or by contacting us.

10.2 Communications

You may opt out of non-transactional emails at any time.

10.3 Deletion

You may request deletion of your account and associated information, subject to applicable legal and operational requirements.

10.4 Data Portability

You may request a machine-readable copy of the personal information you have provided to us. To make this request, contact us at contactus@notarynavigator.com.

10.5 Response Timeframe

We will respond to all requests to exercise your rights within 30 days of receipt. We may need to verify your identity before responding.

10.6 State Privacy Rights

Depending on your state of residence, you may have additional rights under applicable privacy laws, including rights to access, correct, or delete certain personal information.

If you wish to exercise such rights, please contact us. We may need to verify your identity before responding.

NotaryNavigator does not sell personal information for monetary consideration.

11. Children's Privacy

The Platform is intended for professional use by adults. We do not knowingly collect information from individuals under 18. If we become aware that we have done so, we will take appropriate steps to delete such information.

12. Third-Party Links

The Platform may contain links to third-party websites or services. We are not responsible for their privacy practices.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised Effective Date.

Continued use of the Platform after changes are posted indicates acceptance of the updated policy.

14. Contact Us

If you have questions about this Privacy Policy, please contact:

Notary Navigator LLC

Website: www.notarynavigator.com

Email: contactus@notarynavigator.com

For media or press inquiries: